Records Manager

Full-Time

Silver Search Inc

Records Manager Miami, FL

Records Manager

Position Overview:

The Records Manager oversees all records management activities, including electronic and physical file maintenance across one or more office locations. This role demands expertise in Records Operations, guiding and supervising the daily tasks of the records team.

Responsibilities:

  • Demonstrate expertise in Records and Information Management (RIM) policies, data privacy regulations (HIPAA), and electronic data handling.
  • Manage on-site and off-site file management processes, including label review, location tracking, audits, and transfers.
  • Ensure compliance with Legal Holds and Ethical Walls, maintaining file integrity and access controls.
  • Supervise the Records Team, assigning tasks, providing guidance, and fostering staff development.
  • Lead local office electronic transformation efforts and conduct training sessions.
  • Facilitate welcome meetings for new legal staff and implement effective meeting and project planning processes.
  • Participate in video meetings with internal and external stakeholders.

Skills and Qualifications:

  • Strong attention to detail, organizational prowess, and adept time management skills.
  • Analytical mindset with problem-solving abilities and a proactive approach.
  • Ability to thrive under pressure, meet deadlines, and adapt to a fast-paced environment.
  • Excellent interpersonal and communication skills, both written and verbal, with a professional demeanor.
  • Self-motivated and collaborative, with the capacity to work independently or as part of a team.
  • Understanding of confidentiality protocols and the ability to handle sensitive information appropriately.
  • Bachelor’s Degree preferred, with 3+ years of relevant experience in Records Management.
  • Supervisory experience (1-3 years) in a legal or professional services environment.
  • Proficiency in records management databases, such as iManage Records or FileTrail, is advantageous.

Tagged as: Records Manager